Senior Payroll Specialist

About Abby Care

At Abby Care, our mission is to redefine care for the most vulnerable populations. We are transforming home health through purpose-built, thoughtful technology and a unique care model. What makes us the home health provider of the 21st century: Digital health integrations - We leverage telehealth to give our clinical teams superpowers. We build technology to decrease clinical burnout and improve the measurement of health outcomes. Clinical excellence - We strive to deliver the best-in class care to our families. Our culture encourages clinical growth and emphasizes quality in all our clinical processes. Family training and support - We believe that the family key to a patient's wellbeing and health. Our care model incorporates family support into treatment plans.

The Role 

We are seeking a highly skilled and detail-oriented Senior Payroll Specialist to join our dynamic team at Abby Care, a leading health tech company focused on revolutionizing healthcare with innovative technology solutions. As a Senior Payroll Specialist, you will be responsible for managing the end-to-end payroll process for our growing team of employees, ensuring compliance with federal, state, and local regulations, and maintaining accuracy in all payroll-related activities.

The ideal candidate will have extensive experience in payroll administration, a strong understanding of payroll systems, and a passion for ensuring timely and accurate compensation for employees in a fast-paced, tech-driven environment.

Key Responsibilities:

• Payroll Processing:

  • Manage and process bi-weekly or monthly payroll for all employees (salaried, hourly, and contractors) in accordance with company policies and legal requirements.

  • Calculate and verify regular wages, bonuses, overtime, and commissions, ensuring accuracy and timeliness of payments.

  • Review timecards and approve any discrepancies or adjustments before payroll processing.

• Compliance and Taxation:

  • Ensure compliance with federal, state, and local payroll regulations, including tax filings, benefits deductions, garnishments, and withholdings.

  • Prepare and file quarterly and annual payroll tax returns (e.g., Form 941, W-2s, and state filings).

  • Stay current with changes in tax laws and regulations, and implement any necessary adjustments to payroll systems.

• Payroll Reporting:

  • Generate and distribute regular payroll reports to department heads, finance teams, and senior leadership.

  • Reconcile payroll-related accounts, including general ledger entries and benefits accruals.

  • Assist in the preparation of year-end reports, audits, and any other financial documentation related to payroll.

• Employee Inquiries & Support:

  • Serve as the main point of contact for employees regarding payroll-related inquiries, including wage discrepancies, benefits deductions, and tax withholdings.

  • Provide guidance on payroll policies, timekeeping procedures, and other related matters to ensure a seamless payroll experience for employees.

• System Administration:

  • Maintain and update payroll systems, ensuring accurate employee data and deductions.

  • Assist with payroll system upgrades, troubleshooting, and enhancements to improve efficiency and accuracy.

• Special Projects:

  • Collaborate with HR, finance, and other departments on special payroll-related projects (e.g., acquisitions, system transitions, or process improvements).

  • Assist in the implementation of new payroll technologies or software.

Qualifications:

• Education & Experience:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience.

  • Minimum 5-7 years of experience in payroll processing, with at least 2 years in a senior or lead payroll role.

  • Experience working in a tech or healthcare-related industry is highly preferred.

• Skills & Knowledge:

  • Proficient in payroll software (e.g., ADP, Ceridian, Ultimate Software, or similar platforms).

  • Strong understanding of payroll taxes, benefits administration, and employment law.

  • High level of attention to detail and accuracy, especially in managing complex payroll data.

  • Ability to handle sensitive and confidential information with discretion.

  • Excellent organizational, communication, and problem-solving skills.

  • Ability to thrive in a fast-paced, high-volume environment.

• Certifications:

  • CPP (Certified Payroll Professional) certification is a plus but not required.

Our Value Prop to You

• Competitive compensation with sign-on bonus, company equity, and benefits. Our builders are a critical part of our team, and we strive to reflect this through ownership and pay.

• Environment for growth and learning. You will have the opportunity to drive great impact and gain exposure to all functions of the company. Here, you can flex multiple realms of your operating skillset, strategic mindset, and creativity.

• Propel innovation in healthcare. We are leading the change in healthcare against traditional players and outdated systems. You’ll be able to operate in a fast-paced environment and iterate.

• An energizing, compassionate team. Our team cares deeply about each other. We strive to elevate and uplift each other in our day-to-day work to do the best for our families. We don't believe in bureaucratic nonsense.